SIMLA CUBS BOOSTER CLUB

Meeting Minutes – April 7, 2010

  • 7:03 pm Lisa Hauschildt called the meeting to order.
  • Attending members;  Lisa Hauschildt, Larry Mullin, Fran Mullin, Bart Chambers, Lisa Chambers, Laura Monks. Also in attendance; Erin Kent, Patty Churchwell and Shawn Young.
  • Minutes from the March 3, 2010 meeting were reviewed. 
  • Motion was made by Bart Chambers to accept the minutes, seconded by Lisa Chambers and passed.
  • Treasurer’s Report was given by Lisa Hauschildt. The account ending balances were as follows; checking - $6217.01, petty cash - $200.00. Total net worth - $6417.01. A total of $2,532.30 was made from the Pee Wee Wrestling Tournament; concessions -$652.30, door - $840.00, entry fees - $1040.00.
  • Motion was made by Lisa Chambers to accept the treasurer’s report, seconded by Fran Mullin, and passed.
  • After-Prom preparation was discussed specifically theme, food and prizes.  The theme will be “Fiesta”.  The menu will include a nacho bar, chips & salsa, taquitos, water and soft drinks. 
  • A motion was made by Lisa Chambers to spend no more than $1500.00 for prizes and $200.00 for a microwave oven and mini-fridge for the senior drawings, and passed.
  • Fran Mullin will put the sign-up sheet for After-Prom in the office and Sara Maranville has agreed to oversee the sign-up process of the students.  The sign-up sheet will be available to the students until the end of the school day April, 21, 2010.   
  • Larry Mullin had a request from the Junior Class for use of the Booster Club's dishes and silverware for the Junior Class sponsored dinner before Prom.
  • A motion was made by Lisa Chambers to allow the Junior Class to have use of the dishes and silverware for the dinner as long as an approved adult will take responsibility for the care and cleaning of the dishes and silverware, seconded by Bart Chambers and passed.
  • It was discussed and decided that it would be in the Booster Club’s best interest, in order to protect its investment in the table-setting inventory, to draft an agreement to establish liability for the dishes and silverware for the future.   Also a $100.00 deposit was agreed upon to be paid by the borrower of the above inventory. 
  • Lisa Hauschildt and Lisa Chambers agreed to take inventory of the dishes and silverware to have on record.
  •  Fran Mullin had a request from Vicky Moore for the use of the dishes and silverware for her daughter’s wedding in Denver on July 24, 2010. Vicky would take the inventory on July 23, and return it on July 25. 
  • A motion was made by Lisa Chambers to allow Vicky Moore use of the dishes and silverware and require a $100.00 refundable deposit, seconded by Lisa Hauschildt, and passed. 
  • Al Snyder requested that the Booster Club discuss if and what amount of scholarships would be given for sports camps. He would like to include the information in an upcoming mailing about scholarships to be given at the year-end Sports Banquet.
  • A motion was made by Lisa Chambers to give 4, $50.00 scholarships for sports camps.  One for an upcoming freshman, one for a current freshman, one for a current sophomore and one for a current junior, seconded by Bart Chambers and passed.
  • A motion was made by Bart Chambers to give 4, $500.00 college scholarships to graduating seniors, seconded by Fran Mullin and passed.
  • It was decided that the scholarship committee, to choose the recipients, would be established at the May 5, 2010 meeting.
  • The Pee Wee Wrestling Tournament was discussed and it was decided that a letter of apology should be sent out for the misfortunate break-down of the computer bracketing program.  Erin Kent stepped up and offered to author the letter.  It would be email to the board members for approval and mail to the participants of the tournament.
  • 9:07 Lisa Hauschildt adjourned the meeting.

 

Minutes prepared by Lisa Hauschildt, Sec./Tres.